Residuals and Biosolids 2011: Adapting Residuals Management to a Changing Climate

May 22-25, 2011
Sacramento Convention Center
Sacramento, California
Hall A

Exhibitor Service Manual Page

Rules & Regulations

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License and Rules for Exhibitors

Exhibitors are required to review the License for Exhibit Space prior to signing the Space Reservation and Contract. Additionally, the exhibitor agrees to all the terms and conditions of this License.

Download the License Agreement 


IAEE Guidelines for Display Rules & Regulations

The display rules and regulations are provided to assist exhibitors with the information necessary to properly design and build exhibits as well as plan their booth layout. The rules outlined will strictly be enforced.

Please note: revisions in the guidelines have been made as they pertain to the Nutrient Recovery and Management Exhibition.

Download the IAEE Guidelines for In-line Booths 


Cameras

Only the Exhibitor may grant permission to have his/her exhibit and/or product photographed or videotaped. Exhibitor grants to WEF a perpetual non-exclusive license to photograph, display and otherwise use any likeness of the Exhibitor’s exhibit for the purpose of advertising future activities of WEF or future exhibitions. No videotaping or electronic recording of any exhibit or equipment in the exhibit halls may be done, except if the exhibitor is recording his/her own exhibit or equipment. Any exhibitor taking photographs or videotape of another's exhibit or product without permission must relinquish the film or digital media upon request; the film or digital media will be disposed of one year after being relinquished. Exhibitors are solely responsible and liable for insuring adherence to this policy and agree to indemnify and hold WEF, its officers, directors, volunteers, employees and agents harmless from any and all claims arising from an Exhibitor’s failure to abide by this policy.

Nothing in the exhibit hall shall be broadcast, televised, or in any manner recorded for reproduction or rebroadcast without the written consent of WEF and the Sacramento Convention Center.


Age Requirements for Admittance to the Exhibition

Children under 18 entering the exhibit hall during show hours must be accompanied by a parent or guardian at all times. The parent or guardian assumes all risk and responsibility for the child(ren). Children are not allowed in the hall during move-in and move-out.


Smoking

Smoking is not permitted in the exhibit hall during installation, show days, and dismantling. Your cooperation is appreciated.


Terms of Payment

Full payment for the Exhibitor's assigned space must be received at the time of receipt of the Exhibit Space Reservation and Contract. Reservations will not be processed without payment in full of the booth rental fee. All invoices due to WEF must be paid prior to the assignment or occupation of exhibit space.

Exhibitor agrees that the Exhibitor Member rate (previously Associate Member) will be charged if the Exhibitor has an Exhibitor Membership (previously Associate Membership) at the time of billing and at the time of the Exhibition.

Upon cancellation of exhibit space, Exhibitors are liable for liquidated damages up to 100% of the total contracted booth space fee.


Cancellations

All deposits and payments become the sole property of WEF and their return is subject to the cancellation and refund provisions as follows:

Exhibitor shall provide WEF with a written notice of the space reservation & contract cancellation. Cancellations are not effective until received by WEF in writing. Written cancellations may be sent via FAX to 1-703-684-2482 or by EMAIL to sevans@wef.org.

Exhibitors who provide a written cancellation to WEF on or before March 21, 2011, will be liable for liquidated damages equal to 25% of the total contracted booth space fee; any fees paid that exceed the amount of liquidated damages due will be refunded.

Exhibitors who provide written cancellation after March 21, 2011, but prior to May 20, 2011, will be liable for liquidated damages equal to 100% of the total contracted booth space fee, unless the Exhibition is sold out and in the sole judgment of WEF the space can be reassigned, in which case the Exhibitor will pay 50% of the total contracted booth space fee as liquidated damages.

Exhibitors who do not claim their space, or for which special arrangements have not been made, by 5:00 p.m., Sunday, May 22, 2011, the Exhibitor will forfeit the space and pay as liquidated damages 100% of the total contracted booth space fee.

Please note: If the Exhibitor reduces the space reserved, the cancellation clauses will apply to that portion of the space cancelled.

Deadlines

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Download the Key Service Manual Deadlines to stay on schedule with the deadlines included in this Service Manual and never miss a Discount Deadline!

Exhibit Events and Hours

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The exhibition and events listed here will be held in the Sacramento Convention Center, Hall A.

Monday, May 23 10:00 am - 6:30 pm

Coffee Break                 10:00 am
Luncheon                     12:00 pm
Beverage Break              3:00 pm
Networking Reception     5:00 pm

Tuesday, May 24 10:00 am - 3:45 pm

Coffee break                 10:00 am
Luncheon                     12:00 pm
Beverage Break              3:00 pm

Note: Service events in the exhibit hall are available as sponsorship opportunities for greater recognition of your brand at the conference.

Exhibit Benefits

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What's Included With the Booth?

Each 10' x 10' Booth Rental Includes:

  • 8' tall draped Flax back wall and 3' tall Flax draped side rails
  • One (1) 7" x 44" identification sign
  • One (1) copy of the conference proceedings on CD-Rom
  • Pre-registered* and final conference attendee lists in Excel® format
  • Inclusion in the online exhibitor listing
  • Listing in the printed conference program*
  • Two (2) complimentary booth personnel registrations

Colors for the exhibit hall will be Flax back drape and side rails, and Green aisle carpeting. The exhibit hall is not carpeted. The Exhibitor is responsible for providing booth carpeting, electricity, furnishings, utility connections, and services through the listed Official Contractors.

* Contingent upon receipt of reservation form by April 8, 2011

Exhibitor Personnel Registration

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Complimentary Booth Personnel

Exhibitors are permitted to register two complimentary booth personnel per 100 square feet of booth space (10' x 10') rented. Complimentary Booth Personnel Badges are equivalent to full conference registrations, and include access to the exhibit hall during set-up and tear-down hours, as well as

Additional Booth Personnel

Exhibitors may register a reasonable number of additional booth personnel for $175 each. Additional Booth Personnel Badges provide access to the exhibit hall for all food service functions, including Monday and Tuesday luncheons, and the exhibit hall during set-up and tear-down hours.

Additional Booth Personnel Badges do not permit access to technical sessions. Exhibitors wishing to register additional personnel to attend technical sessions should use the appropriate attendee registration category.

Register Booth Personnel Online

Booth Personnel my register online using the following user name and password. All information may be found on your confirming Acknowledgement and Invoice from WEF.

User Name: Exhibitor ID# (example: 01112223 or 01B11223)
Password: Residuals and Biosolids 2011 Booth Number (example: 100)

Click Here to Register Exhibit Booth Personnel

All Booth Personnel Registrations must be completed by May 11, 2011.

Key contacts and individual registrants whose email addresses were supplied during the registration process will receive an emailed confirmation with a scannable bar code that should be brought onsite to the registration desk to obtain a badge and badge-holder.

Booth Personnel Registrations will not be accepted after the deadline date of May 11, 2011. All personnel wishing to register after this date will need to register onsite. The additional booth personnel registration fee will be the same whether registrations are completed in advance or onsite.

Note: if a registration is required for personnel to work only for move-in or move-out, please contact show management to arrange for this badge type. See below for additional information regarding Exhibitor-Appointed Contractors.

Registration Cancellation Policy

All cancellations must be submitted in writing on company letterhead with a detailed explanation by May 11, 2011. A 25% administrative fee will be deducted from all refunds. Registrants who fail to notify WEF of cancellation by May 11, are liable for the full registration fee.

Mail or fax cancellations or substitution requests on company letterhead to:

WEF Residuals and Biosolids 2011
Attn: Registration
601 Wythe Street
Alexandria, VA 22314

703.684.2471

Change Exhibitor Key Contact

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Use the Change Information Form to inform WEF of your current primary contact, address, and associated information so that you are receiving all updates regarding the exhibition in a timely fashion.

Exhibitor Directory Submissions

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Use the online exhibitor directory update form to submit the following information for your directory listing.

  • Company Directory Address
  • Company Web Address
  • 25 Word Company Description
  • Exhibitor Product Category Codes

All submissions are due no later than April 8, 2011, to guarantee inclusion in the printed conference program. Submissions received after April 8, 2010, will be updated online, but cannot be guaranteed to be updated in the conference program.

Attendee List

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Exhibitors will be provided with the pre- and post-conference attendee lists in Excel® format. Attendee lists will be automatically forwarded by e-mail, only to our primary contact on record, and only if a valid e-mail address has been provided. Attendee lists are an exclusive exhibitor benefit.

Please contact us if you believe that you are not receiving important correspondence from WEF regarding this exhibition. 

Conference Proceedings

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Exhibitors will receive one copy of the conference proceedings on CD-Rom per booth, as part of their booth package. The conference proceedings will be available to exhibitors on-site, and may be obtained by any on-site booth personnel by signing for the company's copy at the registration counter. No extra copies of the Proceedings CD will be provided, but additional copies may be purchased.

Display Limitations

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Booth Furnishings, Carpeting & Utilities

  • The exhibit hall is not carpeted.
  • Booth carpeting is required.
  • Electricity and other utility connections are not provided with the space.
  • The Exhibitor is responsible for providing all booth furnishings and utilities.
  • Booth furnishings and carpeting will be available on a requisition basis from the official service contractor.
  • All utility orders must be placed by the Exhibitor through the appropriate provider.
  • Exhibitors are permitted to bring their own booth furnishings and carpeting provided they are in good condition, meet all fire code requirements, and do not detract from the general professional appearance of the Exhibition. 


Display Limitations

All displays must conform to the "Guidelines for Display Rules and Regulations" as prepared by WEF and based upon the guidelines originally distributed by the International Association of Exhibitions and Events (IAEE). The display rules and regulations are provided to assist exhibitors with the information necessary to properly design and build exhibits as well as plan their booth layout. The rules outlined will strictly be enforced.

Decorations, signs, banners, etc., may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, or columns.

All exposed parts of displays must be finished or covered in a workmanlike fashion so that they will not present an unsightly appearance when viewed from adjoining booths or aisles. No carpet, overhead roofs, bridge-type structures or the like will be permitted across aisles.

Flashing lights or other distracting or annoying materials are prohibited. Working motors, air pumps, etc., used to power a display must be positioned within the display area to avoid discharging sound or air into adjoining booths.



Booth Activities

Sound: Public address systems are not permitted. The noise level from any demonstration or sound system should be kept to a minimum and should not interfere with others. Any speakers must be directed into the middle of the exhibitor’s booth space. The use of sound systems or equipment producing sound is an exception to the rule, not a right. The Federation reserves the right to determine at what point sound constitutes interference with others and must be discontinued.

Lights: Those displaying simulated UV lights must mask the lights with smoked plexiglass or drape so that the lights do not disturb neighboring exhibitors. UV lights are not permitted. Flashing lights are prohibited.

Selling in the Exhibition: The on-site sale and delivery of goods is not permitted.

Equipment Demonstrations and/or Entertainment: Equipment being demonstrated should be set at least 2' from the aisle line of the exhibit. Space must be left within the exhibit area to absorb the booth personnel and spectators. At the sole discretion of the Exhibitions Manager or her designee, should the spectators interfere with the normal traffic flow in the aisle, overflow into neighboring exhibits, or divert aisle traffic, the demonstration must be limited or eliminated.

If moving equipment or displays with moving parts are being used, it must be presented and function in a safe manner with appropriate safeguards to assure the safety of all present in the exhibition halls. The Exhibitor is solely liable for the operation of all displays and agrees to indemnify and hold WEF, its officers, directors, volunteers, employees, guests, invitees, and agents harmless from any and all claims of liability arising out of Exhibitor's exhibit, demonstrations and the like.

WEF policy prohibits functions being scheduled during WEF Exhibition hours, Monday, May 23, 10:00 a.m. – 6:30 p.m.; Tuesday, May 24, 10:00 a.m. – 3:45 p.m. WEF policy also prohibits product displays in hotel suites and locations other than the Exhibitor's rented space in the exhibit hall. Any violation of this requirement will result in the termination of the existing contract for exhibit space. If the Exhibitor has a function in an official WEF hotel, signs for that function may be placed in the public space of that hotel only. No Exhibitor signs may be placed in any other official WEF hotel for any other reason.

WEF reserves the right, in its sole discretion, to restrict demonstrations or entertainment which is objectionable or disruptive to the overall character of the Exhibition.

Demonstrations and/or entertainment using models, professional demonstrators, or company personnel must be carried out within the boundaries of the Exhibitor’s rented space and in keeping with the decorum of the overall character of the Exhibition, both in content and in costuming.

Giveaways, Contests, Drawings: Exhibitors must confine their activities on the grounds of the exhibition facility to the space for which they have contracted; this includes the distribution of printed materials and the placement of signs. Drawings, lotteries, and/or contests that have prizes of substantial value (for example: cars, boats, etc.) are expressly prohibited. All giveaways, contests, drawings, etc., must comply with local legal requirements.

Food Service: All food and beverages must be secured through the official caterer.

Fire Regulations at the Sacramento Convention Center

The placement of easels, signs, chairs and like materials beyond booth areas in aisles is prohibited.

Display literature is to be limited to reasonable quantities. Reserve supplies should be kept in closed containers and stored in a neat and compact manner.

All decorations, drapes, signs, banners, acoustical materials, moss, bamboo, plastic cloth, and similar decorative materials must be flame retardent.

Hay, straw, oilcloth, tarpaper, sisal paper, nylon, orlon, and certain other plastic materials cannot be made flame retardant, therefore their use is prohibited.

Table coverings must be flame treated unless they lie flat, with an overhang of no greater than six inches.

Insurance Requirements

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The Exhibitor must maintain required worker’s compensation insurance on all employees on site at Residuals and Biosolids 2011, complying with Section 3700 of the California Labor Code, and must maintain comprehensive general liability insurance in the amount not less than $2,000,000 single limit per occurrence, naming (i) Water Environment Federation, (ii) City of Sacramento, (iii), Sacramento City Public Facilities Financing Corporation, and (iv) Sacramento Convention and Visitors Bureau, their officers, employees, and agents as Additional Insured.

Exhibitors are required to have the following insurance coverage with limits of liability as follows.

  • Comprehensive General Liability with limits not less than $2,000,000.00 each occurrence.
  • Worker’s compensation and occupational disease insurance in full compliance of all Federal and State laws covering all employees and Independent Contractors.
  • Employer’s Liability with limits not less than $100,000.00 per accident or death to any employee.
  • Comprehensive Automobile Liability with limits not less than $1,000,000.00 combined single limit for bodily injury and property damage, covering any owned, not owned and hired self-propelled vehicles of the type for use on and off the Sacramento Convention Center. Coverage should include loading and unloading hazards.

»Insurance protecting exhibitor’s assets and property brought to the exhibit is recommended.

Proof of insurance must be submitted to WEF no later than April 15, 2011. Faxed copies will not be accepted.

Send Proof of Insurance to:

Exhibition Operations Management
Water Environment Federation
601 Wythe Street
Alexandria, VA 22314-1994

Shipping Directions

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Advance Shipments to Warehouse

Freeman will accept crated, boxed or skidded materials beginning Monday, April 18, 2011, at the below address. Material arriving after May 16, will be received at the warehouse with an additional after-deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 am - 3:30 pm.

Warehouse Shipping Address

WEF Residuals and Biosolids 2011
Exhibiting Company Name
Booth # _______________

C/O Freeman /UPS Freight
900 E Street
West Sacramento, CA 95605

Warehouse freight will be delivered prior to exhibitor set up. Overtime charges may apply for warehouse freight which has to be moved in on a weekend in order to be in the exhibitor's booth for move-in day.


Direct Shipments to Show Site

Freeman will receive shipments at the exhibit facility beginning 8:00 am, Sunday, May 22, 2011. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor.

Show Site Shipping Address

WEF Residuals and Biosolids 2011
Exhibiting Company Name
Booth # _______________

Sacramento Convention Center
1401 K Street
Sacramento, CA 95814

All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.

Please Note: Overtime rates will apply on all shipments, inbound and outbound, from 5:00 pm to 8:00 am, Monday - Friday; ALL DAY on Saturdays, Sundays, and Holidays.

Move-In and Move-Out of Exhibits

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Exhibitor Move-in/Installation of Exhibits

Sunday, May 22, 2011, 8:00 am - 5:00 pm

Exhibitor freight delivered to the warehouse will be available in your booth by 8:00 am. All exhibits must be fully installed by 5:00 pm on Sunday, May 22.

Overtime rates for material handling will be charged by the contractor where applicable. Please see the Material Handling order forms for timing and rates.

Empty containers must be tagged with "EMPTY" labels, available from the onsite Exhibitor Services Desk, for removal for storage by the official contractor during the show. Affixing labels to the containers is the sole responsibility of the Exhibitor or its representative. Please do not place empty labels on containers until you are ready for their removal. All previous labels must be removed or obliterated.

For more information and helpful hints on Freeman pre-show procedures and move-in, please access the Freeman move-in FAQ at www.freemanco.com/preshowFAQ.


Exhibitor Move-out/Dismantling of Exhibits

Tuesday, May 24, 3:46 pm - 7:30 pm

Dismantling of exhibits may begin only after the close of the exhibition at 3:45 pm. All displays must remain intact until the exhibits close. Freeman will return all empty containers from storage at the close of the show once the aisle carpet has been removed. As you dismantle your booth, please be mindful of keeping the aisles clear to facilitate the most efficient removal of aisle carpet and return of empty crates.

All exhibits and materials must be removed from the exhibit hall no later than 7:30 pm on Tuesday, May 24. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-out Deadline, please have all carriers check-in by 5:30 pm, Tuesday, May 24.

For more information and helpful hints on post-show procedures and move-out, please access www.freemanco.com/postshowFAQ.

Children under the age of 18 are not allowed on thes show floor during move-in and move-out.

Material Handling/Installation Labor Rules

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Material Handling

Freeman has the responsibility to manage docks and schedule vehicles for the smooth and efficient move-in/move-out of the trade show.

Work rules require that Freeman, as the official material handling contractor, off-load all equipment and display materials from commercial carriers/common carriers or van lines. The use of fork trucks, pallet jacks or lift gates are permitted only by personnel of the official drayage contractor.

Exhibitors are allowed to perform their own material handling, provided they meet all of the following criteria:

  • Personnel performing the work must be bonafide, full-time company employees of the exhibiting company.
  • Exhibitors must be off-loading from a company owned truck or rental vehicle, or from a car, van or truck owned by personnel of the exhibiting company. All trucks, including co-owned or rental vehicles, over 24' in length will be off-loaded or loaded by the official material handling contractor.
  • Exhibitors may use only hand-operating equipment, which they have provided; two-wheeled luggage carriers are permitted. The use of fork trucks, pallet jacks, lift gates or any other mechanical equipment is not permitted by anyone other than the official drayage contractor.
  • When exhibitors chose to perform their own material handling, they may not be permitted access to the loading dock/freight door areas.

Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at owner's expense.

Exhibitors may hand-carry their own materials into the exhibit facility. Only full time employees of the exhibiting company will be allowed to hand carry items.

Freeman will not be responsible for any material it does not handle.

Installation/Dismantling Labor

The unpacking, erection, assembling, dismantling, and packing of displays and equipment may be done by full-time employees of an exhibiting company. Exhibitors are allowed to set up and/or dismantle their own booths, provided they use their own bonafide, full-time employees. The company employees should carry positive company identification, such as a medical identification card or payroll stub.

As the official labor contractor, Freeman will have skilled craftsmen to assist exhibitors who wish to hire labor to perform whay may be required beyond what regular full-time employees are able to provide. Please see the installation and dismantle labor order forms.

Official Service Contractor Services

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Freeman

Freeman is the official service contractor for Residuals and Biosolids 2011.

The discount deadline for ordering Freeman services is Monday, May 9, 2011.

To place an order for Freeman services online using Freeman Online®, exhibitors will need an account (Username and Password, set by exhibitors, and not kept on file by WEF Exhibitor Services). For assistance creating an account, or with your existing account, please contact Freeman customer service at 888.508.5054, or at CustomerSupport@freemanco.com (7:00 am - 7:00 pm, CST, M-F; 8:00 am - 5:00 pm, Sat.).

The following PDF Order Forms are posted for your convience. Please use Freeman OnLine® to order Freeman services directly, print product catalogs, and more.


Electrical Service

Electrical Service is provided through Freeman The discount date to order electrical service is May 9, 2011. Please see the order form for an electrical needs guide, complete pricing, terms, and conditions.

Electrical labor

Note: Electricity will be turned on 30 minutes in advance of show opening, and off 30 minutes after show closing each show day, unless otherwise ordered.

Freeman Electrical Form 


Air / Water / Drain / Gas

Freeman provides the services for compressed air, water fill and drain, and gas within the exhibit hall. The discount deadline date to order service is May 9, 2011. Full payment must be supplied to receive discount pricing. Please review the form for complete pricing, conditions and regulations.

Freeman Air / Water Fill & Drain / Gas Form


Complete Service Manual PDF

Dowload the Full Freeman Service Manual PDF (54 Pages, 3.08MB)


Freeman Contact Information

Freeman Exhibitor Services
850 Spice Island Drive
Sparks, NV 89431
ph. 775.355.4600
fax 469.621.5617

Freeman Exhibit Transportatoin
ph. 800.995.3579
fax 817.385.0983

Freeman OnLine Customer Support
888.508.5054


Lead Retrieval

Available through CompuSystems, Exhibitors may order hand-held lead retrieval units. Take advantage of the early bird ordering deadline date of April 8, 2011. The final discount deadline date is April 22, 2011. Order online and save $10.00!

You can also save money and order a la carte.  Make certain you review the order form carefully.

For assistance or questions, please contact CompuSystems at 866.600.5323 (866.600.LEAD), or 708.786.5565.

Facility Services

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Audio-Visual Service

Audio-Visual Service is provided by Corporate Staging & Events. Orders must be prepaid; pricing is guaranteed for orders received through May 6, 2011.  Order cancellations must be sent 72 hours prior. Please see form for services and prices.

Audio-Visual Equipment Order Form

Use of Exhibitor-Appointed Contractors

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General Information

An Exhibitor-Appointed Contractor (EAC) is any company other than the designated Official Service Contractors listed in this service manual, who provides a service (booth installation/dismantling, florists, photographers, etc.) and needs access to your exhibit any time during the installation and dismantling.

For services such as electrical, telephone, telecomuniccations, internet, cleaning, and drayage, no contractor other than the Official Service Contractors will be approved. This regulation is necessary of licensing, insurance, and work done on equipment and facilities owned by parties other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space.

Exhibitors may employ the service of independent contractors, Exhibitor-Appointed Contractors, to install and dismantle their display, providing all the Exhibitor-Appointed Contractor requirements set forth by WEF Exhibition Operations Management are followed.


Rules and Regulations

All Exhibitor-Appointed Contractors are required to read and adhere to all rules and regulations as listed in the License for Exhibitors document, and shall also review the IAEE Guidelines for In-line Booths.

Contractor approval will be based on the receipt of required documents from the exhibitor and contractor. For Exhibitors from whom WEF has not received the required Exhibitor-Appointed Contractor Notification of Intent, o from those EAC's from whom WEF has not received all of the required documents by the established deadline dates, that EAC will be denied access at the show site. In this circumstance, the exhibitor will be required to use the Official Service Contractor(s) for labor.

Exhibitor Appointed Contractors ar required to check in with show management upon arriving at the exhibit hall.

It is the responsibility of the Exhibitor to see that each of the representatives of the EAC abides by the official rules and regulations of this event.


Insurance Requirements

EAC's must maintain a policy or policies which shall contain limits as follows:

  • Comprehensive General Liability with limits not less than $2,000,000.00 each occurrence.
  • Worker’s compensation and occupational disease insurance in full compliance of all Federal and State laws covering all employees and Independent Contractors.
  • Employer’s Liability with limits not less than $100,000.00 per accident or death to any employee.
  • Comprehensive Automobile Liability with limits not less than $1,000,000.00 combined single limit for bodily injury and property damage, covering any owned, not owned and hired self-propelled vehicles of the type for use on and off the Sacramento Convention Center. Coverage should include loading and unloading hazards.

The EAC must name the following Additional Insureds: (i) Water Environment Federation, (ii) City of Sacramento, (iii), Sacramento City Public Facilities Financing Corporation, and (iv) Sacramento Convention and Visitors Bureau, their officers, employees, and agents as Additional Insured.

Copies of Certificate(s) of Insurance must be received by WEF before the EAC may commence work at the Sacramento Convention Center. The deadline for receipt of EAC's certificate of insurance is April 29, 2011


Required Forms and Deadlines for Receipt 

Please review the complete Exhibitor-Appointed Contractor requirements prior to submitting paperwork.

All Residuals and Biosolids 2011 Exhibitors planning to use an contractor not identified as an Official Service Contractor must submit a Notice of Intent Form. This form must be completed by an employee of the exhibiting company and be received by WEF no later than April 1, 2011.

Contact List

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Freeman Exhibit Transportation
ph. 800.995.3579
fax 817.385.0983

Freeman Exhibitor Services Department 
850 Spice Island Drive
Sparks, NV 89431
ph. 775.355.4600
fax 469.621.5617
email: FreemanRenoES@freemanco.com 

Hyatt Regency Sacramento at Capital Park 
1209 L Street
Sacramento, CA 95814
ph. 916.443.1234
toll-free 800.233.1234

Corporate Staging & Events
1030 15th Street, Suite 100
Sacramento, CA 95814
ph. 877.789.7469
www.corporate-staging.com

WEF Exhibition Operations
601 Wythe Street
Alexandria, VA 22314 
ph. 703.684.2443 
emailexpoinfo@wef.org
toll-free 1-877-677-3976 (OPS-EXPO)
fax 703.535.5261

WEF Registration
601 Wythe Street
Alexandria, VA 22314
ph. 703.684.2441
email. registration@wef.org